Top tips on finding the right supplier
Event contractors and suppliers often play a crucial role in the delivery of successful events. From set up and labouring to AV, catering, and styling, positively engaging and forging mutually respectful relationships with suppliers is important for ensuring the long-term success of your business.
These professionals are key players in the event industry and building strong relationships with them ensures that you receive high-quality services and products, as well as access to their expertise and knowledge. You might consider networking at industry events and making an effort to get to know the individuals working on your events.
As with clients, a key aspect of contractor and supplier engagement is communication, and it is important to set expectations early. It is useful to encourage event contractors and suppliers to be transparent and upfront about their capabilities as well as their limitations, as well as setting realistic timeframes and budgets.
This helps to ensure that all parties have realistic expectations and can plan accordingly. Scheduled meetings and discussions, as well as the implementation of project management software and other online tools, will keep the entire team on the same page.
Here are our top tips for finding the right supplier:
Define your needs: Clearly outline your event requirements and budget to help narrow down your search.
Research potential suppliers: Look for suppliers with a good reputation, positive customer reviews, and experience in similar events.
Request quotes and compare: Ask for detailed quotes from several suppliers to compare prices and services offered.
Consider quality and reliability: Look for suppliers who provide high-quality products and have a track record of delivering on time and within budget.
Ask for references: Contact past clients of the supplier to get an idea of their work and customer service.
Evaluate their communication and responsiveness: Good communication is key, so choose a supplier who is responsive and easy to work with.
Check for insurance and licensing: Make sure the supplier is insured and licensed to operate in your area.
Negotiate and finalise: Once you've found the right supplier, negotiate the terms of the agreement and finalise the contract to ensure everything is in writing.
Overall, the relationship between event contractors and suppliers is a crucial part of the event planning process. By working together, both groups can help to ensure that the event is a success and meets the needs and expectations of the client.
Co-Founder and Chief Executive Officer,
David Yakas
